You’ve come here from my Guidebook, welcome! This is so we can both have a mutual understanding of how we can do business together. Just so we have no surprises!
Note: We will provide you with a tailored agreement in contract form before confirmation.
General Booking Agreement:
For a mutually happy and effective working relationship,
please take good note of the following general terms and conditions.
To ensure you get the most from us in respect of the Services we provide,
you agree to:
- provide us with all reasonable assistance we may require to allow us to deliver the Services in a timely and professional manner;
- do all things necessary to fulfill the Audio Visual Requirements; and
- pay our Service Fee on time and email remittance advice as soon as possible to firstname.lastname@example.org
When delivering our Services to you, we agree to comply with:
- any relevant and applicable laws;
- any health and safety requirements applicable at the Venue; and
- any reasonable directions given by you.
We will provide you with an invoice for the Service Fee within 7 days of you providing us with a signed copy of this Agreement as follows:
(A) For all Services with a Delivery Date within a 30 day period we will invoice you for the entire Service Fee (payable within 7 (seven) days).
(B) We will invoice you for the entire Service Fee: (i) 50% of the Service Fee will be due within 7 days; and (ii) the balance will be due at least 30 days prior to the Delivery Date.
As your request for us to provide the Services effectively removes us from the market for the agreed Delivery Period, we require payment of the Service Fee for you to secure the Services. Your prompt payment of the Service Fee allows us to commence all preparation work required to complete the Services.
If your business is based in New Zealand we are required to add New Zealand Goods and Services Tax to the Service Fee.
Travel / Accommodation Costs:
If the Venue is outside of Tauranga, we will book and invoice you for our reasonable expenses relating to the Services which may include Travel Costs, Accommodation Costs and Other Expenses (“Expenses Invoice”). Any Expenses Invoice we provide must be paid within 14 days.
Travel Costs: If we require air travel to provide the Services, we will book:
(A) Return flexible (Economy) airfares for flights under 2 hours; and
(B) Return Premium Economy airfares for all flights over 2 hours duration.
Accommodation Costs: If we require accommodation to deliver the Services, we will reserve no less than 4-star rated accommodation as required.
We provide an itemised account of our Travel and Accommodation Costs in our Expenses Invoice. We do not provide copies of receipts related to individual items on an Expenses Invoice unless you request these receipts in writing within seven (7) days of the commencement of this Agreement.
Termination / Cancellation By Us:
While we are honoured to provide our Services to assist your organisation, we may terminate this agreement where you breach an essential term (i.e. nonpayment of the Service Fee). We will only cancel this Agreement if:
(A) a situation arises which is out of our control (i.e. ‘acts of God’, war, strikes or labour disputes, embargoes, government orders or any other);
(B) you repeatedly postpone the Delivery Date or request to change the Services or
(C) an irreconcilable conflict of interest arises in relation to the delivery of the Services.
In the extremely unlikely event of a cancellation by us, all monies paid by you will be either refunded immediately, or invested in credit towards alternative services we may provide you. If you elect a refund, we will process the refund within 3 business days.
Cancellations By You:
Cancellation more than 30 days from the Delivery Date: In the event that you wish to cancel or reduce the scope of the Services outside of 30 days of the Delivery Date, then we will retain 50% of the Service Fee.
Cancellations by you 30 days (or less) from the Delivery Date: In the event that you wish to cancel or reduce the scope of the Services within 30 days of the Delivery Date, you will be liable for the whole Service Fee and will not be entitled to receive, in whole or in part, any refund of the Service Fee.
Postponements / Changes:
Postponements Generally: We will try our best to accommodate any requests to postpone the Services / Delivery Period under this Agreement. However, if you request that we postpone or change the scope of the Services, we may retain / allocate any monies received from you to off set any losses we may suffer resulting from your request to postpone / change the Services. In this regard, our losses may include:
(A) the opportunity cost of us prioritising the provision of the Services to you over time spent with or for other clients; and /or
(B) any pre-incurred Travel Costs, Accommodation Costs or Other Expenses that cannot be refunded).
Change of Services / Delivery Date: If you require us to change the Services and/or the Delivery Date we will provide you with a proposal for your approval. Once the proposal is approved by you, we will:
(A) allocate all remaining monies we have received from you to the new Service Fee stated in the proposal; and
(B) send you a further invoice for any additional service fees / expenses which relate to the items agreed under the new Schedule.
Repeated Postponements: We will do our best to accommodate a request to postpone the Services or change the Delivery Period. However, where you repeatedly request that we postpone the Services / Delivery Period, we reserve the right to terminate this Agreement and retain all monies received from you to offset our losses.
You acknowledge that we own (and retain ownership of ) all intellectual property rights in the Services and Materials. You may only record the Services if you have obtained our prior written approval. We may, in our sole discretion, withhold our approval for any reason.
Where we authorise you to record the Services, you must:
(A) provide us with a master copy of the recording prior to publishing and/or distributing;
(B) only publish and/or distribute the recording after receiving written approval from us (we may, in our sole discretion, withhold our approval for any reason);
(C) only use the recording for education within your organisation; and
(D) not reproduce, distribute, publish or on-sell the Services / Materials to any person or organisation outside of your organisation (this includes uploading the recording to YouTube, LinkedIn, your public blog or any other open platform).
You must always acknowledge and correctly attribute Jimi Hunt:
(A) in any recording of the Services; and
(B) as the author of the Materials.
And that’s it. As always: should you have any questions—or should any item require clarification—simply get in touch and we’ll be happy to illuminate.
We look forward to working together.